How to bid on DLA's DIBBS: a beginner's guide
The Defense Logistics Agency (DLA) buys spare parts and supplies for the military, and most of its small purchases run through DIBBS, the DLA Internet Bid Board System. Thousands of requests for quotation (RFQs) post every week, many for small quantities, and many draw only one or two quotes. For a supplier who can source parts, it is one of the most accessible places to start.
What you need first
- An active SAM.gov registration with a CAGE code.
- A DIBBS account, requested on the DIBBS website once your SAM registration is active.
- A PIEE account for invoicing through WAWF, which is how DLA pays.
Reading an RFQ
Each RFQ names an item by its National Stock Number (NSN), the quantity, the delivery days required, and the return-by date. Check three things before you price anything:
- Approved sources: if the item is source-controlled, you must offer an approved manufacturer's exact part number. Quoting anything else is a non-responsive bid.
- Technical data: some items need drawings that are only released to companies certified under the Joint Certification Program (JCP), because the data is export-controlled.
- Packaging and inspection: military packaging and first article testing can add real cost and time.
Pricing from the item's history
Most NSNs have a procurement history: past award dates, quantities and unit prices. The most recent winning price is the strongest guide to the next award. Bid a little under it to improve your odds, and only if your supplier cost plus shipping and packaging still leaves a margin. If the last award was years ago, prices may have jumped: get a current supplier quote.
Delivery and getting paid
Quote only delivery days you can meet: your supplier's lead time plus shipping. After delivery, invoice through WAWF in PIEE. Payment generally follows within about 30 days of a proper invoice.