How to find a supplier for a government contract

As a reseller, your supplier is your business. A good one gives you a fair price, honest lead times and the paperwork the government expects. Here is how to find and vet one quickly.

Where to look

• The manufacturer: for a source-controlled item, start with the approved source named in the RFQ, by its CAGE code and part number.
• Authorized distributors: most manufacturers list their distributors. Buying from an authorized one protects you on traceability.
• Industrial distributors: for common items (fasteners, filters, fittings, safety supplies), large distributors often stock them.
• Search the part number and the NSN: both turn up who sells the item.

What to ask for in a quote request

• Your exact quantity, and the unit (each, box, set).
• Unit price, any quantity breaks, and how long the quote is valid.
• Lead time to ship, and shipping cost to the delivery point.
• Country of origin, since some contracts limit where items may be made.
• A certificate of conformance and traceability back to the manufacturer.
• Whether they can meet the packaging or marking the RFQ requires.

Avoiding the common problems

• Counterfeit risk: for electronic parts especially, defense contracts require sourcing from the original manufacturer or its authorized distributors. Avoid unknown brokers.
• Wrong part: match the exact part number and revision, not a look-alike.
• Lead times that slip: confirm stock before you quote; a late delivery can cost you the contract.
• Payment timing: you will usually pay your supplier before the government pays you, so ask about net terms.

Sources

• DFARS 252.246-7008, sources of electronic parts
• FAR Part 25, foreign acquisition (Buy American and trade agreements)

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